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Serving the communities of Pinehurst, Shores, Pines, Golf Villas, Ivy Point, Club Point & Estates of Pinehurst

NOTICE

of

2017 ANNUAL MEETING

of

Atascocita Community Improvement Association

                                                                                                                                               

 

Please take notice that the 2017 Annual Meeting of the Members of the Atascocita Community Improvement Association (the “Association”), a Texas non-profit corporation, will be held on January 4, 2018 at 7:00 p.m. at The Overlook, 20114 Pinehurst Drive, Atascocita, TX 77346 .  The meeting will be held for the following purpose:

 

Election of two (2) Trustees for three (3) year terms

 

If you would like to run for an open Trustee position, please submit your name to the Association, and your name will be placed on the ballot at the 2017 Annual Meeting.  For your name to be on the ballot at the annual meeting, all nominations must be received by 5:00 p.m. November the 30th, 2017. You may (1) mail to: Atascocita Community Improvement Association c/o Community Asset Management (“CAM”), 9802 FM 1960 Bypass-W, Suite 210, Humble, Texas 77338, or (2) email to [email protected] If your nomination is received timely, your name will be placed on the ballot.

 

Your input is important to the Association, and we urge you to attend the 2017 Annual Meeting.  On the other hand, by a later mailing all members will receive an Absentee Ballot form for them to use if they cannot attend the meeting.  The sole purpose of the Absentee Ballot is to allow their vote to still count if they are unable to attend the Annual Meeting. 

           

Should you have any questions regarding the Annual Meeting, please do not hesitate to contact CAM at (281) 852-1155.  Thank you, in advance, for your continued interest and support of Atascocita Community Improvement Association.

 

                                                                        BOARD OF TRUSTEES

                                                    Atascocita Community Improvement Association

 






Holiday Extravaganza 

Holiday Extravaganza which will be held at the Overlook on November 28 and 29. History- All of this started due to the flood.  Vendors had inventory that they couldn't sell due to Kingwood Women's club cancelling
their Holiday Market and then Kingwood Country Club did the same.  That is a big hit to small businesses. Humble ISD Foundation also had lost some fundraisers due to the flood. So, Holiday Extravaganza was born. Humble ISD Foundation will be receiving the proceeds from the event- each vendor must donate 10% of sales to the Foundation for teacher grants. Kevin Kilgore has given the Overlook as a venue to have the event. This will hopefully become an annual event. Tuesday November 28th 3pm till 8 pm and Wednesday November 29th 9 am till 5 pm. At the Overlook 20114 Pinehurst Dr.

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Message from the Board

 

Fall time but the weather doesn’t feel like it. The year has flown by and the fall and winter Holidays are here. Your volunteer Board has been busy working on many things including working on the damages from Harvey. Working the past few years on compliance, finances and common property repairs has been a challenge. Forming committees with professionals pertinent to the need of said committee has been a huge positive to the community. The Contract and Compliance Review committee has introduced a Master Service agreement that ensures proper insurance for any company that wants to bid on our work. Found errors in our Declaration and bylaws along with policies that have not properly been recorded. The Projects and Construction Review committee finding repair work from past contractor’s substandard and having to repairing it right and not put a band aid as an investment for the future. ADA Compliance in working to bring our common properties to compliance with plans as funds become available. ACC committee with a newer system has stayed on top of the projects in the community. The newest committee, Ad Hoc committee comprised of Financial professionals and a business attorney, taking on the biggest challenge of all. Researching the inevitable, Maintenance Fees. Do or can we raise them? Do we cut back on services? Do we cut back on amenities? Do we repair the common area amenities and how are we going pay to repair them? The ACIA has 2480 homes and many amenities, some not available in common communities next to us that have rates of $800 or more per year. Come to the monthly meetings to find out first hand what’s going on in your community, don’t rely on 2nd hand information.




Maintenance Fee Issues

In 1974 the original maintenance fee for the ACIA budget was capped at $300.00 per lot. Over the years that maintenance fee cap was increased twice by $100 based on action voted on by qualified (maintenance fees up to date) homeowners to bring it to its current level of $500.00.

While these actions were necessary to continue basic services of the ACIA, they fall short of keeping up with the cost of maintaining our common facilities and paying for contracted services including garbage pickup, security services, management services, legal fees, landscaping common areas, water and electric services. Most of these budget items are subject to inflation. Furthermore, our common facilities, pools, tennis courts, the Marina and parks/playground areas, are aging and some in need of costly improvements.

The US Inflation Calculator measures the buying power of the US Dollar over time. According to the US Inflation Calculator it takes nearly $1500.00 to buy what $300.00 bought in 1974. This does not dictate that the ACIA needs $1500.00 per year per homeowner to operate now, but it does help explain why the current $500.00 per year is falling short of the needed funds to continue providing quality services to our community.

As an example, garbage pickup service alone makes up approximately 30% of our operating budget and these costs are continuing to increase. Also, our Reserve Funds are critically short in terms of our ability to adequately address the maintenance needs of the common areas. Without adequate maintenance of these areas there will be a negative effect on homeowner’s property values.

If we are to adequately address the maintenance and service needs of our community the structure for setting the maintenance fee cap must be addressed or the quality of our aging community will suffer. Because of these the ACIA Board is considering the available options to address these needs. A part of that process is to document the needed maintenance needs of our common assets (pools, marina, common areas, etc.) and the cost to address these needs. The Board is also considering options to contain the costs of services that are continuing to increase such as garbage pickup cost.

However, even with any adjustment in services provided, some adjustment in revenue to address these needs will be inevitable. Of course, any action to increase ACIA revenue whether by addressing the cap on maintenance fees or by way of special assessment will require an approval vote by homeowners. The Board will be providing documentation to homeowners regarding options to address funding needs in the near future.

 





                      NOTICE OF REGULAR BOARD MEETING 
 

 Dear Homeowners:


The Board of Directors for the Atascocita Community Improvement Association will be having the regularly scheduled monthly meeting on Monday,October 23, 2017 from 6:30 p.m. to 7:30:pm., at The Overlook 20114 Pinehurst Drive, Atascocita, TX 77346 due to Hurricane Harvey. We will convene again next month.

The subject of the meeting is general business of the Association, including but not limited to, discussion of items related to the Association budget and expenditures as well as discussion of repair and maintenance of the assets owned by the Association.  An appeal from the denial of an architectural application may be considered during executive session.

Discussions involving personnel, pending or threatened litigation, contract negotiations, enforcement actions, and confidential communications with the Association attorney, matters involving invasion of privacy of owners, and other matters that are confidential by request of an affected party and agreement of the Board are discussed in executive session.

We hope you will join us to hear what is going on in your community!

 
Very Truly Yours,

Atascocita Community Improvement Association 



Resident Note:
 Marina Keys
- The new keys for the marina are in at Community Assessment Management (CAM). You can now go and receive a new key to the marina. The address is the following: 802 FM 1960 Rd W #210, Humble, TX 77338
                                                     




 


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